Reforming Legal Documentation and Information Governance: Advancing Transparency and Accountability in University Legal Services

Bayangsari Wedhatami; Anhar Dana Putra; Riska  Alkadri; Ayup Suran Ningsih; Laga  Sugiarto

doi:10.15294/ijals.v8i1.47786

Authors

Bayangsari Wedhatami Faculty of Law, Universitas Negeri Semarang, Semarang, Indonesia Author https://orcid.org/0000-0003-1696-0607
Anhar Dana Putra Monash University, Melbourne, Australia Author https://orcid.org/0000-0001-5818-0129
Riska Alkadri Faculty of Law, Universitas Negeri Semarang, Semarang, Indonesia Author https://orcid.org/0000-0002-1017-865X
Ayup Suran Ningsih Faculty of Law, Universitas Negeri Semarang, Semarang, Indonesia Author https://orcid.org/0000-0003-2081-8347
Laga Sugiarto Faculty of Law, Universitas Negeri Semarang, Semarang, Indonesia Author https://orcid.org/0000-0002-9028-5534

DOI:

https://doi.org/10.15294/ijals.v8i1.47786

Keywords:

Legal Documentation and Information, University Legal Services

Abstract

Transparency and accountability are essential for building trustworthy legal services in universities. Universities are expected to provide accessible legal information while managing legal documents in a clear and responsible way, in line with applicable regulations. In this regard, the way legal documentation and information are governed has a significant impact in shaping the quality of university legal services. Using a qualitative socio-legal approach, the research relies on descriptive analysis based on empirical findings. This study addresses research gaps by mapping the current state of legal documentation governance at universities in Indonesia and proposing a model for managing legal documentation and information through a specialized legal repository. The research shows that stronger legal services can be achieved through better integration of legal documentation systems, the development of the Legal Documentation and Information Network, improved human resource capacity, and regular evaluation. These efforts help make legal services more transparent, accountable, and effective. This study makes a substantive contribution to the field of research. First, it presents a systematic mapping of the state of legal document management systems at Indonesian universities, identifying six structural barriers that have not previously been categorized in the academic literature. Second, this study develops a model and strategies for fostering a culture of legal document management at universities. Overall, this study highlights that strengthening legal documentation and information governance is essential for embedding transparency and accountability in university legal services. This requires not only regulatory compliance but also sustained institutional commitment and practical reforms in implementation.

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