Online Submission Guidelines

AUTHOR GUIDELINES

1. General Author Guidelines

All manuscripts must be submitted to the CHIE Editorial Office by Online Submission at the E-Journal portal address: LINK, where the author registers as an Author and/or is offered as Reviewer online. If authors have any problems with the online submission, please contact the Editorial Office at the following email: [email protected]

Three manuscripts are acceptable for publication: Original Research Articles, Review Articles, and Book Review.

Manuscripts submitted to the Journal should normally be between 4,000 to 6,000 words or between 14-17 pages with one-half space and should be accompanied by an abstract of not more than 200 words containing the importance of the topic, objective, method, findings, and conclusion.

All papers submitted to the journal should be written in Bahasa Indonesia or English. Authors for whom English is not their native language are encouraged to have their papers checked before submission for grammar and clarity. The work should not have been published or submitted for publication elsewhere. The official language of the manuscript to be published in the CHIE journal is Bahasa Indonesia or English.

2. Manuscript Template

The manuscript should be prepared according to the following author guidelines in the MS Word file:

manuscript template: https://drive.google.com/file/d/1EXhl0cRs7zTwH4xdqnwlYFOgXyoLOIxX/view?usp=sharing
author guidelines: https://drive.google.com/file/d/1013kuILu5HC4Ibq_DDg6S0rTbdomPGhI/view?usp=sharing

3. Reviewing of manuscripts

Every submitted paper is independently reviewed by at least two peer reviewers. The decision for publication, amendment, or rejection is based upon their reports/recommendations. If two or more reviewers consider a manuscript unsuitable for publication in this journal, a statement explaining the basis for the decision will be sent to the authors within three months of the submission date.

4. Revision of manuscripts

Manuscripts sent back to the authors for revision should be returned to the editor without delay. Revised manuscripts can be sent to the editorial office through the Online Submission Interface (https://journal.unnes.ac.id/sju/index.php/chie/about/submissions). The revised manuscripts returned later than three months will be considered as new submissions.

5. Editorial Office of CHIE Journal

All correspondences should be sent to the following Editorial Office:

Lisda Nurjaleka (Editor-in-Chief)

Editorial Office of Chie: Jurnal Pendidikan Bahasa Jepang
Department of Japanese Language Education, Semarang State University
Jl. Sekarang Raya, Kampus Sekaran, Gunungpati Semarang, Central Java, Indonesia 502294, Telp.: +62-024-8508010
Email: [email protected]

6. Guideline for Online Submission

The author should first register as an Author and be offered as a Reviewer through the following address: LINK

The author should fill the form as detailed as possible where the star-marked form must be entered. After all form textbox was filled, the Author clicked on the “Register” button to proceed with the registration. Therefore, the Author is brought to an online author submission interface where the Author should click on “New Submission”. In the Start, a New Submission section, click on “’ Click Here’: to go to step one of the five-step submission process. The following are five steps in the online submission process:

Step 1 - Starting the Submission: Select the appropriate section of the journal, i.e. Original Research Articles, Review Articles, or Short Communication. Thus, the author must check the mark on the submission checklists. An author should type or copy-paste a cover letter to the Editor.
Step 2 – Uploading the Submission: To upload a manuscript to this journal, click Browse on the Upload submission file item and choose the manuscript document file (.doc/.docx) to be submitted, then click "Upload" button until the file has been uploaded.
Step 3 – Entering Submission’s Metadata: In this step, detailed author metadata should be entered, including marking the corresponding author. After that, the manuscript title and abstract must be uploaded by copying the text and paste in the textbox including keywords.
Step 4 – Uploading Supplementary Files: Supplementary files should be uploaded, including Covering/Submission Letter and Signed Copyright Transfer Agreement Form. Therefore, click on the Browse button, choose the files, and then click on the Upload button.
Step 5 – Confirming the Submission: The author should final check the uploaded manuscript documents in this step. To submit the manuscript to the BCREC journal, click the Finish Submission button after the documents are true. The corresponding author or the principal contact will receive an acknowledgement by email and will be able to view the submission’s progress through the editorial process by logging in to the journal web address site.

After this submission, the Authors who submit the manuscript will get a confirmation email about the submission. Therefore, Authors are able to track their submission status at any time by logging in to the online submission interface. The submission tracking includes the status of the manuscript review and editorial process.

7. Author Fee

CHI’E Jurnal Pendidikan Bahasa Jepang (Journal of Japanese Learning and Teaching) will apply an Article Publishing Cost (APC) of IDR 500,000. The APC will be applied to manuscripts the Editorial Team has accepted for publication in the journal. If the paper is accepted for publication, you will be asked to fill out and send a Statement of originality along with your digital signature, and you will be asked to pay the fee. This fee includes the proofreading cost/fee of the manuscript.

Readers can read and download any full-text articles free of charge.

8. User Rights

All articles published in Open Access will be immediately and permanently free for everyone to read and download. We are continuously working with our author communities to select the best choice of license options, currently being defined for this journal as follows:

• Creative Commons Attribution 4.0 International License.

Manuscript Preparation Guidelines

9.1 GENERAL ORGANIZATION OF THE PAPER

The paper will be published in the CHIE journal after the peer-reviewed process and decided “Accepted” by the Editor. The final paper layout will be reproduced by the Editorial Office of CHIE journal. The final paper layout in PDF type, known as “Uncorrected Proof” should be corrected by the Author. The final corrected proof will be published first in “Article In Press” pre-issue.

According to Engelmore and Morgan [1], manuscript content should, in general, be organized in the following order: Title; author name; author affiliation; Abstract; Keywords; Introduction; Materials and Methods; Results and Discussion; Conclusions; Acknowledgments; and References. Manuscript document submitted to this journal (in one MS Word or PDF file) should be arranged as follow:

a) Body text of the manuscript article (from Title to References, without tables and figures)
b) Figure Captions and Table Captions
c) Figures (one figure per page)
d) Tables (one table per page)

PLEASE INCLUDE THE COVER LETTER IN A SEPARATE DOCUMENT FILE CONTAINING YOUR SUMMARY OF SCIENTIFIC FINDINGS AND UPLOAD IT IN SUPPLEMENTARY FILES.

9.2 PAPER TITLE

This is your opportunity to attract the reader’s attention. Remember that readers are the potential authors who will cite your article. Identify the main issue of the paper. Begin with the subject of the paper. The title should be accurate, unambiguous, specific, and complete. Do not contain infrequently used abbreviations.

The paper's title should be in 16 pt bold Berlin Sans FB Demi and be centred. The title should have 0 pts space above and 12 pts below.

9.3 AUTHORS NAME AND AFFILIATIONS

Write Author(s) names without titles and professional positions such as Prof, Dr, Production Manager, etc. Do not abbreviate your last/family name. Always give your First and Last names. Write a clear affiliation of all Authors. Affiliation includes name of the department/unit (faculty), name of the university, address, and country. Please indicate the Corresponding Author (include email address) by adding an asterisk(*) in superscript behind the name.

Author names should be in 12 pt Times Roman bold with 12 pts above and 12 pts below. Author addresses are superscripted by numerals and centred over both columns of manuscripts. Author affiliations should be in 12 pt Times Roman italics. The body of the text should commence two lines (24 points) below the last address.

9.4 ABSTRACT AND KEYWORDS

The abstract should stand alone, which means that no citation in the abstract. Consider it the advertisement for your article. The abstract should tell the prospective reader what you did and highlight the key findings. Avoid using technical jargon and uncommon abbreviations. You must be accurate, brief, clear, and specific. Use words that reflect the precise meaning. The abstract should be precise and honest. Please follow the word limitations (100‐300 words). Abstracts are written in Bahasa (or Japanese) & English.

Keywords are the labels of your manuscript and are critical to correct indexing and searching. Therefore, the keywords should represent the content and highlight of your article. Use only those abbreviations that are firmly established in the field. e.g. JSL. Each word/phrase in the keyword should be separated by a semicolon (;), not a comma (,).

9.5 INTRODUCTION

An Introduction, Authors should state the objectives of the work at the end of the introduction section. Before the objective, the Authors should provide an adequate background and a very short literature survey in order to record the existing solutions/method, to show which is the best of previous research, to show the main limitation of the previous research, to show what do you hope to achieve (to solve the limitation) and to show the scientific merit or novelties of the paper. Avoid a detailed literature survey or a summary of the results.

9.6 MATERIALS AND METHODS

Materials and methods should make readers be able to reproduce the experiment. Provide sufficient detail to allow the work to be reproduced. Methods already published should be indicated by a reference: only relevant modifications should be described. Do not repeat the details of established methods.

9.7 RESULTS AND DISCUSSION

The results should be clear and concise. The results should summarize (scientific) findings rather than provide data in great detail. Please highlight the differences between your results or findings and the previous publications by other researchers.

The discussion should explore the significance of the results of the work, not repeat them. A combined Results and Discussion section is often appropriate. Avoid extensive citations and discussion of published literature.

In the discussion, it is the most important section of your article. Here you get the chance to sell your data. Make the discussion corresponding to the results, but do not reiterate the results. Often, it should begin with a summary of the main scientific findings (not experimental results). The following components should be covered in the discussion: How do your results relate to the original question or objectives outlined in the Introduction section (what)? Do you provide a scientific interpretation for your results or findings presented (why)? Are your results consistent with what other investigators have reported (what else)? Or are there any differences?

9.8 CONCLUSIONS

Conclusions should answer the objectives of the research. Tells how your work advances the field from the present state of knowledge. Without clear Conclusions, reviewers and readers will find it difficult to judge the work and whether or not it merits publication in the journal. Do not repeat the Abstract or just list experimental results. Provide a clear scientific justification for your work, and indicate possible applications and extensions. You should also suggest future experiments and/or point out those that are underway.

9.9 ACKNOWLEDGMENT

Recognize those who helped in the research, especially funding supporters of your research. Include individuals who have assisted you in your study: Advisors, Financial supporters, or many other supporters i.e. Proofreaders, Typists and Suppliers who may have given materials.

9.10 REFERENCES

Cite the main scientific publications on which your work is based. Cite only items that you have read. Do not inflate the manuscript with too many references. Avoid excessive self‐citations. Avoid excessive citations of publications from the same region. Check each reference against the original source (author name, volume, issue, year, DOI Number). Please use Reference Manager Applications like EndNote, Mendeley, Zotero, etc. Use other published articles in the same journal as models.

All publications cited in the text should be included as references. References are sequentially numbered as they appear in the text. Reference numbers are indicated in square brackets. Please ensure that every reference cited in the text is also in the reference list (and vice versa). Any references cited in the abstract must be given in full. Unpublished results and personal communications are not recommended in the reference list but may be mentioned in the text. If these references are included in the reference list, they should follow the standard reference style of the journal and should include a substitution of the publication date with either “Unpublished results or personal communication. The citation of a reference as 'in press' implies that the item has been accepted for publication.

As a minimum, the full URL should be given and the date when the reference was last accessed. Any further information, if known (DOI, author names, dates, reference to a source publication, etc.), should also be given. Web references can be listed separately (e.g., after the reference list) under a different heading if desired or can be included in the reference list.

Please ensure that the words 'this issue' are added to any references in the list (and any citations in the text) to other articles in the same Special Issue.

This journal has standard templates available in key reference management packages EndNote (http://www.endnote.com/support/enstyles.asp), Reference Manager (http://refman.com/support/rmstyles.asp), or Mendeley (http://www.mendeley.com). Using plug-ins to word processing packages, authors only need to select the appropriate journal template when preparing their article and the list of references and citations to these will be formatted according to the journal style, which is described below.

Recommendations for references are:

Include ALL authors. et al., for multiple authors, is not acceptable.
When referencing in the body of text, use 12pt Times Roman in square brackets [1].
Types of references are as follows:

- For a Book, see [1]

- For a Journal Article, see [2]

- For a Magazine Article, see [4]

- For a Proceedings Paper, see [5]

- For a Technical Report, see [6]

- For a Dissertation or Thesis, see [7]

- For an Internet Reference, see [8]

When preparing your reference list, the following should be avoided:

References not cited in the text.
Excessively referencing your work.
Insufficiently referencing the work of others.

It is also preferable when Authors give the DOI number of each reference list in brackets [3], but it is optional for Authors.

[1] Engelmore, R., Morgan, A. eds. (1986). Blackboard Systems. Reading, Mass.: Addison- Wesley. ← Book

[2] Robinson, A.L. (1980). New Ways to Make Microcircuits Smaller. Science, 208: 1019-1026. ← Journal

[3] Bhavsar, D.S., Saraf, K.B. (2002). Morphology of PbI2 Crystals Grown by Gel Method. Crystal Research and Technology, 37: 51–55 ←Journal

[4] Hasling, D.W., Clancey, W.J., Rennels, G.R. (1983). Strategic Explanations in Consultation. The International Journal of Man-Machine Studies, 20(1): 3-19. ←Journal

[5] Clancey, W.J. (1983). Communication, Simulation, and Intelligent Agents: Implications of Personal Intelligent Machines for Medical Education. In Proceedings of the Eighth International Joint Conference on Artificial Intelligence, 556-560. Menlo Park, Calif.: International Joint Conferences on Artificial Intelligence, Inc. ←Conferences

[6] Rice, J. (1986). Poligon: A System for Parallel Problem Solving, Technical Report, KSL-86-19, Dept. of Computer Science, Stanford Univ. ←Report

[7] Clancey, W.J. (1979). Transfer of Rule-Based Expertise through a Tutorial Dialogue. Ph.D. Dissertation, Department of Computer Science, Stanford University. ←Thesis

[8] Ivey, K.C. (2 September 1996). Citing Internet sources URL http://www.eei-alex.com/eye/utw/96aug.html. ←Website

9.11 TABLES

Tables are sequentially numbered with the table title and number above the table. Tables should be centred in the column OR on the page. Tables should be followed by a line space (12pt). Elements of a table should be single-spaced. However, double spacing can be used to show groupings of data or to separate parts within the table. Table headings should be in 10pt bold. Tables are referred to in the text by the table number. eg, Table 1. Do not show a vertical line in the table. There is only a horizontal line should be shown within the table.

9.12 FIGURES

Figures are sequentially numbered, commencing at 1. Detailed recommendations for figures are as follows:

Ensure that figures are clear and legible with typed letterings.
Black & white or coloured figures are allowed.
If a figure spans two columns, it should be placed at the top or bottom of a page.
Hard copy illustrations should, preferably, be scanned and included in the electronic version of the submission in an appropriate format as follows:

- BMP - Microsoft bitmap file

- WMF - Windows Metafile Format

- EPS - Encapsulated Postscript

If figures cannot be scanned, the original should be placed in its location within the manuscript using wax or colourless glue.
The following files are permissible:

- Microsoft Graph

- Microsoft Draw

9.13 EQUATIONS

Equations should be numbered serially within parentheses, as shown in Equation (1). The equation should be prepared using MS Equation Editor (not in image format). The equation number is to be placed on the extreme right side.

9.14 UNITS, ABBREVIATIONS, AND SYMBOLS

Metric units are preferred. Define abbreviations and symbols for the first time as they are introduced in the text.

9.15 MANUSCRIPT HEADING, FONT, AND SPACING

The manuscript should be typed using word processors (Microsoft Word or Open Office) software. The font used throughout the paper is Times New Roman. The paper size is A4 (i.e., 210 x 297 mm), two-column format (i.e., 85 mm each) with a 2.5 cm margin at the top, a 2.5 cm margin at the bottom, 2.5 cm margin on the left, and 2 cm margin on the right. Lines are one-half spaced, and justified. Page numbers should be included in the text located in the footer section of each page. The use of pronouns such as I, we, etc are to be avoided.

SUBMISSION PREPARATION CHECKLIST

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors who do not adhere to these guidelines.

The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
Where available, URLs for the references have been provided.
Below the abstract, about three to five keywords should appear together with the main body of the article with a font size of 12
If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

COPYRIGHT NOTICE

The Authors submitting a manuscript do so on the understanding that if accepted for publication, the copyright of the article shall be assigned to CHI'E Jurnal Pendidikan Bahasa Jepang (Journal of Japanese Learning and Teaching) as the publisher of the journal as mentioned in the Copyright Transfer Agreement Form.
Authors are permitted and encouraged to post their work online (e.g., in institutional repositories or on their website) prior to and during the submission process, as it can lead to productive exchanges, as well as earlier and greater citation of published work (See The Effect of Open Access)

PRIVACY STATEMENT

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.