Important Notice: Institutional Email and Template Compliance

2026-02-24

To uphold the integrity of academic publishing and to proactively prevent ghost authorship, identity fraud, the involvement of paper mills, and the submission of manuscripts by unauthorized third parties, the Indonesian Journal of Criminal Law Studies (IJCLS) hereby enforces a strict submission, registration, and manuscript formatting policy.

1. Submission and Registration Policy

Effective immediately, IJCLS only accepts manuscript submissions using official institutional email addresses (e.g., [email protected], [email protected], or [email protected]). Manuscripts submitted using personal or commercial email providers (such as Gmail, Yahoo, Hotmail, Outlook, and similar services) will be automatically rejected at the initial screening stage without further review. The email address used for submission must correspond directly with the author’s stated institutional affiliation.

In line with this policy, the Editorial Board is conducting a comprehensive audit of the OJS user database. Registered user accounts (Authors or Reviewers) that use non-institutional email addresses will be permanently removed from the OJS system. All members of the IJCLS community are therefore required to update their profiles using an official institutional email address to avoid loss of access or account deletion.

2. Mandatory Compliance with Official IJCLS Template

In addition to identity verification, all manuscripts submitted to IJCLS must strictly follow the official journal template. Submissions that do not comply with the prescribed structure, formatting, and writing guidelines may be returned to the authors for revision or rejected prior to the peer-review process.

The official IJCLS manuscript template can be accessed at: https://docs.google.com/document/d/1427GGginaq_7ITdBkgUfLqLibAXTuhXt/edit.

3. Purpose of the Policy

These measures constitute a core component of IJCLS’s publication ethics and quality assurance framework, which aims to:

  • Verify Author Identity: Ensure that contributors are verifiable members of their stated institutions.

  • Prevent Unethical Publication Practices: Deter ghost authorship, paper mills, and submissions by unauthorized third parties.

  • Maintain Academic and Professional Standards: Ensure consistency in manuscript presentation and maintain transparent, accountable communication between the Editorial Board and the scholarly community.

4. Note to Independent Researchers

Independent researchers without institutional affiliations are required to contact the Editorial Office through a formal inquiry to request a verification waiver prior to registration or manuscript submission.